As a Program Manager, you're able to create group sessions and invite your members to book a spot.

Group sessions are when multiple participants join a session. Participants can be mentors and/or mentees.

First of all, in your Program Manager Dashboard > Program > Session type > make sure Allow Group Sessions is selected:

⚠️ Note: selecting "Allow Group Sessions" allows both program managers and mentors to create group sessions.

To create a group session as a program manager, go to your Program Manager Dashboard > Sessions > Create session:

Fill out the following fields:

⚠️ Note: * = mandatory

Title*: the name your group session

Description*: give details and context to your group session

Start time*: choose a date then time; it is timezone-smart as per your computer/browser settings

Duration*: choose the hour(s) and minutes

Minimum participants*: the minimum number of participants needed for this group session to be held

Maximum participants*: the maximum number of participants allowed in this particular group session you're creating; ⚠️ note: the host counts as 1 participant

Invite participants: if you want to invite specific people, start typing the members' names*

  • however, any member can still view and book the group session ie. inviting participants does NOT make the group session exclusive to them

  • if left blank, then any member can book a spot, until the number of Maximum participants is reached

  • *coming soon: if members are invited, then they will receive an email asking them to choose whether they wish to attend or not; their decision will count towards the minimum and maximum participants if those fields were filled out

  • *coming soon: batch-select all members of a cohort/tag/program

And click Create session. And you should see a pop-up green message on the bottom-left corner of the screen saying "Created!"

Now, go to the top-right corner, under your name, click manager > Personal:

Now you're in your Personal account (instead of the Manager Dashboard account). And you should see under Sessions > Future > the group session you just created (if you have other upcoming sessions, they will show in chronological order):

Then, click View profile on the left-hand side of the screen, you and your program members can also see all of your Upcoming group sessions on your public profile page:

⚠️ Note: As the host of the group session, it will say "You are attending!" by default. However, you don't need to attend the video session as the host, participants are able to attend group sessions without the host joining.

You can have members register for your group session on that profile page, then click on View group session. Or, back on your Personal dashboard > Sessions > Future, you can also click on the URL icon and share it with your program members in an email, or in a Message.

The URL goes to the group session public page:

When a participant has already registered for the group session, it will show as this:

Otherwise, they can register for the group session by clicking on Join:

It's a good idea to share with participants this article on how to join a group session.


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